The Trainer — December 2015
Ensuring Resident Files Are Complete
In this month’s feature, we discussed how to keep resident files in proper order so that they don’t raise any red flags with auditors. We showed you how to prepare the files for the annual audit using a checklist that itemizes what HUD requires. We recommended using one checklist for each resident file, and having staff members check off each item that’s inside the file.
Since applicants can choose not to complete the HUD Race and Ethnic Data Reporting Form (HUD-27061-H), you don’t need to mention it in the file of a resident who doesn’t provide that information. True or false?
Which of the following documents must you give residents during annual recertification, and keep records of having done so?
a. HUD Form 9887 and 9887A.
b. HUD Form 50059.
c. “How Your Rent Is Determined” form.
d. Resident Rights and Responsibilities Brochure.
e. All of the above.
f. a and b.
g. b and c.
In the case of a unit transfer, if you refund the security deposit to the resident and charge him a new security deposit for the new unit, you must document that in the resident file, but you don’t need documentation if you merely transfer the security deposit to the new unit. True or false?
Unit inspection forms must be placed in the resident file both at move-in and move-out. True or false?
ANSWERS & EXPLANATIONS
Correct answer: b
False. When applicants don’t complete the race and ethnicity form, you should place a notation in the resident file that the applicant chose not to provide the race and ethnicity certification.
Correct answer: e
All of the above, as well as other documentation, such as of the annual unit inspection and the recertification notices.
Correct answer: b
False. You must note how you treated the security deposit even if you simply transferred the same deposit to the new unit.
Correct answer: a
True. These unit inspection forms should be signed by both the owner and the resident.